Cisco Native American Network - Partnerships and Processes

​CommUNITY Learning Network (CLN) (the “supplier”) is an educational 501(c)3 nonprofit organization based in New Mexico and dedicated to “building stronger communities through real-life learning.” 
CLN is collaborating with Cisco to manage payment processing for guest speakers and artists (the “guest speaker”) supporting the Cisco Native American Network (NAN) employee resource organization (ERO). 
To begin the payment process, prior to the event:

1. W9 -  Guest speaker will need to complete and submit a signed w9 to CLN
   via mail to:  CLN PO Box 33423 Santa Fe, NM 87501. Access  blank w9
   Or via email to:  [email protected]
   On the w9, be sure to use the mailing address where you can receive a check in the mail.
   
2. Cisco Standard Performance & Event Agreement - Guest speaker to complete and submit the signed agreement to:  [email protected]
   
3. Quotation - Guest speaker to provide a written quotation with pricing breakdown for services to be provided.  Note:  Cisco standard payment terms are Net90 and should be noted on the quotation unless prior agreement has been reached.  Submit to:  [email protected]
   
4. Purchase Order (PO) - Cisco NAN team will draft a Purchase Order (PO) in Ariba (their payment processing portal).  PO will be based upon the Quotation (#3 above) and terms agreed upon with CLN.
   

Steps in the payment process upon completion of the event:

1. Invoice - CLN will submit payment invoice upon completion of the event.  Invoice will reflect actual work completed against the milestones and deliverables outlined in the PO.
   
2. Invoice Approval - Cisco NAN team will review and approve submitted invoices within 48 hours.
   
3. Invoice Payment - Cisco Account Payable team will process payment to CLN via ACH 90 days after receipt of Invoice
   

Process Notes:

• Guest speakers must submit a signed W-9 to CLN via mail or email prior to release of payment.
  
• Cisco normally has a 90-day payment policy and will release payment within 90 days.
  
• Upon receipt of payment from Cisco, CLN can mail a check within 7 days or process a Zelle direct transfer within 3-7 days
  
• All guest speakers will be paid as contractors and are responsible for their own taxes.
  
• Guest speakers who received a total of  $600 or more within the calendar year, will receive a 1099 by mail after the end of the calendar year for use in reporting income to the IRS.
  

 
CLN Contact:   CommUNITY Learning Network
Jennifer Nevarez, Director
PO Box 33423 Santa Fe, NM 87501
    Phone: 505-699-1503
Email: [email protected]
www.commUNITYlearningnetwork.org 

Cisco Contact: Dan Wastchak
        Sr. Manager, Global Sales Operations
        Tel: +1 919 392 2958    Mobile: +1 919 455 6110
        Email [email protected]